How to Print Email from Outlook App to PDF?

Searching for the best and direct solution on how to print email from Outlook app to PDF? The CubexSoft PST to PDF conversion tool made simple and effective using the best software that helps you to understand the process of how to print PST files to PDF within a few simple steps.

A PDF document is highly secure because it cannot be edited or modified by anyone else. As a result, users must convert PST to PDF in a risk-free way so that no one can access them. As we all know, a PDF file is a self-contained platform that allows users to access their PDF files from any location and at any time. Nonetheless, there are numerous advantages to using PDF files to save any document information.

Requirements for Converting PST File to PDF

• A PDF file format which is unaffected by software, hardware, or operating systems.
• A portable file format is the best option for uploading documents to the web or sharing by email because of its compressible format.
• To read, view, and open PDF documents, you will need Adobe Reader. Users can protect their PDF files by restrictions such as editing, printing, and copying.
• All of these are reasons why PDF is the best file format. Let’s start with the conversion method.

Manual Solution to Print Outlook Email from PST to PDF Format

There are two ways to save PST files to PDF file format – by Microsoft Print to PDF feature in MS Outlook application and Adobe Acrobat plugin in MS Outlook application. Let us go with the steps involved in both of these processes.

Note: It is suggested to create a backup copy of a PST file before performing the manual solutions mentioned below:

Exporting Emails to PDF via the Print to PDF Feature in Microsoft Outlook

1. Run the Microsoft Outlook email program. From the desired PST email folder, choose those emails that you need to PDF.
2. Then, go to File >> Print. Choose the Microsoft Print to PDF and check the preview of the selected emails and other settings, then press the Print button.
3. A dialogue box, namely Save Print Output As, would open for providing the name and folder for the converted PDF file.
4. The converted emails will be saved to the specified destination.

Migrating PST Emails PDF by Adobe Acrobat plugin

Note: It needs the installation of the Adobe Acrobat Pro DC application on the system.

1. Run the Outlook application, click on the Adobe PDF tab in the top ribbon.
2. Now, select the emails from the mailbox folder, press the selected messages option to choose Create New PDF option from the drop-down list.
3. Give a file name and saving location. Then, press the Save button to save the converted PDF file to the specified destination.

Need to Perform PST to PDF Conversion Instantly? – Use this automated tool

In the above explanation, it is understood that both the free manual solutions need the use of the installed Microsoft Outlook application, and one method even requires the installation of the Adobe Acrobat Pro DC application, which every user cannot afford. Moreover, the processes are monotonous, time-consuming, and less flexible. To overcome these limitations, there is an alternative solution – PST to PDF Converter.

CubexSoft PST to PDF Converter is a completely free-to-download application to export Outlook emails to PDF files accurately. It only needs the Outlook PST file (no need for MS Outlook application installation) for the conversion of selected items or folders to PDF file format, along with the original metadata and properties. The software migrates selected PST files or folders to the PDF format automatically. It does not change the structure of the mailbox items and works on all Windows OS versions. For the automated search of PST files on the system drives, a Search option is integrated; to protect converted PDF files, a PDF password encryption option is also available to users.

Conclusion

Knowing the importance and need of exporting and saving Outlook emails to PDF format, we have explained two manual methods – using Microsoft Print to PDF or Adobe Acrobat Plugin. Both the methods have limitations and drawbacks. So we have suggested the best alternative software i.e. CubexSoft PST Converter for Mac & Windows OS .